Desk-top publishing and editorial services

Text management

The author of a document or website often reads what he or she expects to see, not what is actually on the page. A small investment in text management could save considerable money and embarrassment later on. There are two main aspects to text management: copy-editing and proofreading.

Copy-editing involves:

  • checking text for spelling, punctuation and grammatical errors
  • applying a consistent style to the text
  • ensuring your message is clear and user-friendly, to make maximum impact, by improving the structure of sentences
  • drawing attention to repetitive and dull text, and adapting it if required
  • ensuring facts are consistent throughout a document
  • checking references both within the document and to other publications.


Proofreading involves:

  • ensuring the text is clear and accurate
  • checking for internal consistency of headings, main-text style and page layout
  • checking tables and figures
  • checking Contents lists against chapter headings, and any cross-reference folios.

If you would like to know more about what to expect from a proofreader see Standards in proofreading.